Staff employees are eligible for pay increases based on performance. It won't print from the MyHealth app on a smartphone, unfortunately. So, health protocols continue to be important for protecting ourselves and each other. Departments should permit overtime work by non-exempt employees only when it is essential to the operation of the department. Rest breaks are duty-free time and employees are free to leave the premises, where practicable. . Ask your health care team for more information. Departments may establish other workweek schedules or work arrangements to meet their requirements, including a workweek that begins and ends on other days or hours than the basic workweek (outlined in section 3.a), if approved in advance by the local Human Resources office. There is evidence that the three vaccines currently in use in the U.S. (Pfizer-BioNTech, Moderna and Johnson & Johnson/Janssen) are likely to be effective against the major COVID-19 variants. For example, an alternative work schedule may be used in the academic departments where expanded service hours are needed to accommodate client needs during irregular hours (e.g., students or clients in other time zones), but may be impractical when 8 a.m. to 5 p.m. coverage is the priority. login . Axess Timecard, in the human resources management system (HRMS) is the system of record to indicate hours worked, including overtime hours and vacation, sick, holiday and other leave time taken by each non-exempt employee. If you test positive for COVID-19 infection, you will receive a notification via MyHealth. Stanford University HR does not verify employment; our Payroll Office handles them and uses an external vendor called The Work Number. 3 0 obj
Hospital scrubs may not be considered appropriate professional attire for all patient encounters, particularly those in the Practice of Medicine and clinical exam assessment setting. A COVID-19 diagnostic test for active infection is required before most procedures. This will help open up our schedule and allow other people to book new appointments to be vaccinated. This Guide Memo describes university policy and procedures on accrual and use of vacation leave. Any employee holding a non-exempt job and who is required to work more than eight hours in a day, or more than 40 hours in a week, is entitled to compensation in accordance with (1) below. Senior Staff employees have responsibilities and functions that require different policies and conditions governing their employment and termination. If preparation and/or teaching duties occur during the employee's normal work schedule, the employee must receive prior written approval from their current supervisor and the local Human Resources Office. Dress Code, 8720.4050 POLICY 1. Watch your wording. It is an essential element of our Compliance Integrity Program. If you still need assistance, please contact Payroll at payrollhelp@stanford.edu or 650-723-2772. If patients are well and not experiencing any symptoms, they will have a nasal swab for COVID-19 molecular testing once before their procedure. It provides guidance to ensure that our work is accomplished in an ethical and legal manner. The Vice Presidents, Vice Provosts, Deans and Directorsare responsible for managing pay and classification actions in their area(s) in a manner consistentwith this policy and compensation program guidelines. Additionally, a penalty of one hour of pay at the employee's regular rate must be paid to the employeefor any missed, late, or otherwise non-compliant meal period. Eligibility Requirements. Questions? Unit/Department/Service (U/D/S) counsel will develop the policy. To get a copy: Call the medical records office at Stanford Health Care in Palo Alto: 650-723-5721. Learn how we are healing patients through science & compassion, Stanford team stimulates neurons to induce particular perceptions in mice's minds, Students from far and near begin medical studies at Stanford. Is the COVID-19 vaccine effective at protecting me from the new COVID-19 variants? In compliance with federal and state laws, employees must be paid the current minimum wage or higher unless a request for a specific exception is allowable under the law and approved by the Vice President for Human Resources. United States. Consistent with its obligations under the law, Stanford shall not discharge, or in any manner discriminate or retaliate against, employees or applicants because they have discussed, inquired about, or disclosed their own pay or the pay of another employee or applicant. Stanford Medicine has made an effort to co-locate COVID-19 patients within our hospital to increase safety. Stanford employees who meet eligibility requirements are entitled by federal and state law to use up to $270 per month to pay certain transportation expenses, including parking permits. August 24, 2018, Last Updated A dress code can both reflect and help create the culture of the organization in the following ways. #W8L|8ho`7Y o0A,0a"] oVoo~=iuWT,X+7{dQXC%Pb\trYl.pq9b9vqr't).K'?A|#iYQyqARqXOE~ 2)4D{DbE. If I book a new appointment, what should I do with my existing appointment? Pay increases are not automatic. If a specific department does not have a dress code, employees of that department are expected to abide by this policy. Stanford Health Care, Doctors, Clinics & Locations, Conditions & Treatments, View All Information for Patients & Visitors , Click here for a full copy of our Code of Conduct, Protections Against Surprise Medical Bills. Stanford Health Care manages its parking and transportation operations. Because these situations are considered to fall within the normal expectations for these staff, they would not constitute grounds for payment of additional compensation and the staff member would not receive payment in excess of 100% of the FTE salary. MyHealth is your online account connected to SHC. Non-exempt employees assigned such duties are eligible to receive partial salary for the duration of the assignment depending on the extent to whichthat assignment restricts their personal activities. Email: IMS@stanfordhealthcare.org. If you are a private practice provider in Northern California and interested in exploring opportunities for you or your practice, please contact: PROVIDER RECRUITMENT & DEVELOPMENT UHAProvider@stanfordhealthcare.org At this time, the CDC is also recommending a third shot for individuals with weak immune systems. You can also access your vaccination records from our medical records department at 650-723-5721. Unpaid meal breaks, including actual start and stop times, must be recorded in each employee's Axess Timecard. The Stanford University is committed to providing staff flexible work options in line with the operational needs of the university and their department. Button-down shirts (with or without ties), professional tops, or blouses should be worn and should avoid low-cut necklines or exposed midriffs. network of community physicians, into the broader Stanford health care system, provides high quality, innovative and accountable healthcare for patients residing in the communities we serve. click on the link for your desired program, Employee Purchase Site, you'll then be taken to the exclusive login page for the site. If you are a policy owner or designee and need to update a policy, send email to: guide-editor@lists.stanford.edu with your request. Cardinal Hall, 5th Floor, Mail Code 8443 . Here are Stanford resources to help community members reduce the spread of COVID-19. This Guide Memo provides guidance on when and how to use corrective action (including termination of employment) to deal with unsatisfactory performance, unsatisfactory conduct, or a combination of both. New COVID-19 booster shots targeting omicron subvariants now available, Protections Against Surprise Medical Bills, Click on "My Medical Record" and "Immunizations.". If you are experiencing severe symptoms of COVID-19, such as difficulty breathing, seek emergency care. Look for the printer icon and click it. University Human Resources Managers should consider their operational needs before implementing an alternative work schedule. Contact your care team throughMyHealthor call650-498-9000if you have questions about your COVID-19 test result. Contact your care team for more information. Your feedback about the Administrative Guide website will be carefully reviewed. Many Stanford Health Care patients may have access to vaccine through commercial pharmacies or county resources beyond those offered by Stanford Health Care. Is the COVID-19 vaccine safe and effective for all racial and ethnic populations? Stanford, CA 94305. The employee retains their classification and exempt or non-exempt status during the temporary assignment. Find the latest information onCOVID-19,monkeypox, and theflu vaccine. How do I make sure my vaccine records are available to my primary care physician/doctors? Also see Guide Memo 2.1.6: Vacations, Guide Memo 2.1.7: Sick Time, Guide Memo 2.1.8: Miscellaneous Authorized Absences, and Guide Memo 2.1.13: Paid Holidays. This Guide Memo outlines Stanford University's policies and procedures for carrying out the separation of employment for regular employees and academic staff. When the Stanford Medical School moved south from San Francisco in 1959, the Stanford Hospital was established and was co-owned with the city of Palo Alto; it was then known as Palo Alto-Stanford Hospital Center.It was purchased by the university in 1968 and renamed. that assignment restricts their personal activities. Stanford Health Care's Code of Conduct is the keystone of its corporate integrity philosophy and communicates its ethical business standards. If you are not a Stanford Health Care patient, please share your vaccination card with your doctor or nurse. Is it safe to get vaccinated against COVID-19 if you are pregnant or breastfeeding? It is an essential element of our Compliance Integrity Program. Further, it is understood that regular academic and exempt staff may often be expected to work in excess of 40 hours a week. Employees also rated Stanford Health Care 3.5 out of 5 for work life balance, 3.6 for culture and values and 3.7 for career opportunities. Contact your local Human Resources office if you are interested in exploring the option of implementing an alternative work schedule, or consult with Employee & Labor Relations and review these guidelines for alternative work schedules or flexible work options. Will COVID-19-positive patients be on that unit? Redwood City, CA 94063 How will I be able to communicate to my loved ones or family? Persons who have had a severe allergic reaction to. If I have COVID-19 symptoms, how should I access testing? This policy and Stanfords compensation practices are designed to set pay that is competitive in the geographic region where work is performed and ensure that pay is managed in a consistent, equitable manner regardless of funding sources. A medical helicopter stop atop one wing is 160 feet above ground. The dress code is an immediately identifiable aspect of a company culture. Non-exempt employees working more than 30 hours a week are entitled to have at least one day off in seven in compliance with California state law. The [company name] dress code policy applies to [which positions this applies to]. We are preparing for the changing world of health care and are committed to delivering value for patients. Redwood City, CA 94063 In the case of intermittent Family and Medical Leave, the local Human Resources office must be consulted to ensure that (a) accurate records are maintained of time used for Family and Medical Leave, and (b) the employee's leave balance is properly reduced for time charged to intermittent Family and Medical Leave. This includes everything from the way they talk to your patients to the way that they're dressed. September 20, 2021. The Pfizer and Moderna vaccine uses an mRNA strategy to teach your body to target the surface of the virus. This Guide Memo outlines the policy to resolve staff employee complaints at Stanford through a formal grievance process and is designed specifically for regular employees as defined in the "Applicability" section. State law prohibits persons under age 18 from working more than eight hours per day under any circumstances. Access your health information from any device with MyHealth. If that protection gradually decreases, a booster can help sustain it. Review current University holidays on the Cardinal at Work website. Employees are expected to dress in [casual, business casual, smart casual, business] attire unless the day's tasks require otherwise. I Went to be seen at Stanford Medicine Imaging and Express Care 798 South Winchester Boulevard San Jose, CA 95128 [protected] Open 9:00 am - 9:00 pm, 7 days/week due to a hurt knee.the lady at counter was unwilling to see me because I cannot and will not wear a mask. Call the MyHealth team for assistance at1-866-367-0758. Please inquire with your health care team for resources. Get the Android MyHealth app . endobj
Due to COVID-19, are there any implications to my insurance, deductible or co-pay amounts? Benefits. University requirements and government regulations require that overtime hours worked by non-exempt employees be recorded and compensated. An eligible employee must have been employed by SHS, LPCH or the Stanford University School of Medicine on or before October 31, 1997, or must have been employed on or after April 1, 2000, by SHC (including employment by LPCH). Pay for employees in On-site and Hybrid work arrangements and Remote employees who perform workwithin the 10-county area is set and managed based on theStanford Work Location Salary Structure. Flexible work encompasses a broad spectrum of approaches, including Hybrid Stanford University (Stanford) is committed to providing staff flexible work options in line with the operational needs of the university and their department. Supervisors should consult with their local Human Resources office before agreeing to waive an employees meal period. Vaccines work by teaching our immune systems to fight against infections. Examples of unacceptable attire include: sheer , but are not limited to garments, halter or tank tops, items designed to be worn as undergarments, oversized or baggy garments or garments such as leggings and spandex How will my family member know where I am in the process of my procedure? met the criteria for discontinuing isolation. 73% of Stanford Health Care employees would recommend working there to a friend based on Glassdoor reviews. Special circumstances, such as an employee working in more than one job (also referred to as a dual appointment) that may affect their exempt status, must be discussed with the local Human Resources office before hiring employees into additional jobs. Please refer to ourvisitor policyfor the latest information on visiting patients in the hospital. Tel 650-736-0264 merickso@stanford.edu About Stanford Medicine Stanford Medicine is an integrated academic health system comprising the Stanford School of Medicine and adult and pediatric health care delivery systems. Dress shoes with a low or flat heel are recommended; Avoid open-toed shoes, flip-flops, or porous shoes. For questions or further information, contact your local Human Resources office or University Human Resources Staff Compensation. What is the difference between a third dose of the COVID-19 vaccine and a booster? Non-exempt employees cannot be authorized to schedule or approve overtime work for themselves. There is strong evidence that vaccination-induced immunity is significantly more protective than natural immunity. February 8, 2022, Last Updated Staff employees who are employed at an hourly rate are paid for the actual time worked. Stanford is not required to keep a record of hours for consultants or employees of another employer with whom the university has a contract for service. Legs should be covered to the knee. The trial period is an initial period of service during which the department assesses the performance of a newly hired regular employee to determine if the employee meets the requirements and expectations of the position. President and Chief Executive Officer Please discuss this with your healthcare provider to determine if you should receive a J&J dose. Employee Dress Standards POLICY 4.03.04 Human Resources Employee Dress Standards Issued: April 2001 Last Approved: June 2014 a. For Staff & Postdocs. At the written request of the employee, and with the approval of the supervisor, a non-exempt employee may reduce their work hours for a personal obligation on one day and make up the hours not worked on another day during the same workweek. Can people receive flu shots and booster shots at the same time? CODE OF DRESSING PART OF THE POLICY FORMED BY THE MANAGEMENT. Third doses are provided to individuals with compromised immune systems for whom the original vaccine dose was not sufficient to achieve protection from the virus. February 9, 2022, Last Updated What if I test positive for COVID-19 during the pre-procedure screening? Employees away from work may be required to remain accessible for consultation or to return to work. Print out the information. Are all three COVID-19 vaccines effective? To view antibody test results, tap or click the message titled SARS-COV-2, IgG & IgM in the MyHealth app or web portal test results section. }~& Please remember that vaccines are just one of several tools to help end the pandemic. Business formal: The highest level of professional attire, which typically includes tailored suits and ties for men and a pantsuit or skirt paired with a dressy blouse for women.Employees within this dress code are expected to keep up a high standard of appearance. Salaried staff employed for a work week of less than the basic 40-hour week receive reduced salary based on the ratio of hours worked to 40 hours. Tank tops, T-shirts, and thin straps on tops are not recommended. In addition to standard compensation, Stanford Health Care offers various incentive and special pay programs for eligible employees. divided by regular, non-overtime hours worked. We will be traveling from out of town. These dress code rules always apply: All employees must be clean and well-groomed. If you are ready to request a policy update or housekeeping update for a specific Guide Memo, please refer to the Change Request Guidelines page. Due to flooding, the 550 Broadway drive-thru COVID-19 testing and vaccination sites in Redwood City have closed permanently. Straight time is time worked up to eight hours a day and 40 hours a week unless the employee is on an alternative work schedule (see section 6, Alternative Work Schedule). Will there be different entrances for procedure patients vs. those who may have symptoms of COVID-19? These files display negotiated rates for covered items and services between the health plans and in-network . For non-exempt employees who are paid more than one hourly rate in a pay period,the overtime rate will be calculated based on the weighted average method. 5.1. Students are expected to dress professionally any time they see patients and should adhere to the dress code described below. If no, where do I wait. If the teaching duties occur outside the employee's normal work schedule, the employee must give prior written notification to their current supervisor and the local Human Resources office. You may also contact your primary care provider through MyHealth to request a COVID-19 test. Appropriate golf attire including shirts, slacks, shorts, skirts or dresses must be . Grooming styles dictated by religion and ethnicity aren't restricted. How many times will I be tested for COVID-19? United States. If you are ready to request a policy update or housekeeping update for a specific Guide Memo, please refer to the Change Request Guidelines page. If the restriction is narrower than discussed in (1) above, and the assignment requires the employee, instantly to return to work, the partial salary is 50% of the employee's base pay. Course Schedule for 2-year and 3-year Pre-clerkship Paths, Required Pre-Clerkship Curriculum and Pathways, INDE 297: Reflections, Research and Advances in Patient Care, Social Justice & Health Equity Curriculum Thread, Physician-Scientist Training Program (PSTP), Medical Scientist Training Program (MSTP), Declare Intention to Split Pre-Clerkship Curriculum, Clinical Educator Required Professional Development, The Criterion-Based Evaluation System (CBES), MD Program Teaching Awards and Nominations, 2.1: Competencies and Objectives for Medical Student Education, 2.2: Specification of Requirements for Graduation with the MD Degree, 2.3: School of Medicine, Technical, Non-Academic Standards, 2.4: School of Medicine Professionalism Principles, 2.5: AAMC Uniform Teacher-Learner Agreement, Section 3: MD Requirements and Procedures, 3.1: Academic Records Privacy of Student Information, and Consent to Use of Photographic Images, 3.3: Data Security and Privacy (HIPAA) Training, 3.4: Definition of Medical Student Practice Role, 3.6: Ethical Conduct of Biomedical Research, 3.9: Leaves of Absence, Discontinuation and Reinstatement, 3.10: Malpractice Liability for Medical Students, 3.11: Medical Health Requirements and Immunizations, 3.12: Policies and Resources for Mobile Devices, 3.13: Respectful Environment and Mistreatment Policy, 3.15: Stanford Medicine Policy for the Removal and Transport of PHI, 3.16: School of Medicine Medical Education Research Initiative, 3.17: Stepping Out of MD Curriculum Sequence, 3.18: Student Duty Hours and Work Environment, 3.19: Student Participation in Clinical Activities Involving Personal Risk, 3.20: Stanford Hospitals and Clinics Surgical Procedures for Medical Students, 3.21: Universal Precautions and Needlestick Protocol, 3.22: United States Medical Licensing Examinations (USMLE) Requirements: Step 1 and Step 2 CK, 3.23: Stanford Hospital Computer Access for Medical Students (EPIC), 3.25: School of Medicine Absence Policy and Expectations, 3.26: N95 Respirator Mask Fit Requirements for Medical Students, 3.27: School of Medicine Dress Code Guidelines for the Clinical Setting, 3.28: School of Medicine Criminal Background Check Policy, 4.3: Academic Requirements for Graduation, 4.5: Required Pre-Clerkship Curriculum and Pathways, 4.10: Dropping Clerkships Less than Four Weeks Before Start of Period, 4.11: Completing Clerkships at Other Institutions, 4.12: INDE 297: Reflection and Contextual Medicine, 4.13: Advanced Cardiac Life Support (ACLS) Requirement, 4.14: Clinical Performance Examination (CPX) Series, 4.15: Curriculum and Assistantship Limits, Section 5: Assessment of Student Academic Performance, 5.1: Health Provider Non-Involvement in Student Assessment, 5.2: Evaluation of Performance in Courses, 5.3: Exam Policy for Required MD Pre-Clerkship Courses, 5.4: Evaluation of Performance in Clinical Clerkships, 5.5: Standardized Patient Teaching and Assessment Activities, 5.6: Medical Student Performance Evaluation (MSPE), Section 6: Committee on Performance, Professionalism and Promotion (CP3), 6.2: Standards for Satisfactory Academic Progress (SAP), 6.4: Procedures for Addressing Performance, Professionalism and Technical Standards Concerns, 6.5: Chart of Responses to Student Issues, Always bring your white coat. Employees must always present a clean, professional appearance. Good wages and good management If you have a MyHealth account, you can log in to a computer and print out your record. Compensation for "call-back" time includes all hours worked, including the actual time spent traveling to and from the "call-back" duty. Additional temporary compensation may be appropriate when an employee temporarily fills a position at a higher classification for two or more consecutive months, but typically no longer than six months, subject to additional considerations. If you are experiencing mild symptoms, an at-home self-test is recommended. Moderna has reported that it recruited more than 11,000 people from communities of color 37% of its cohort as well as 7,000 people over the age of 65. People with COVID-19 who have symptoms shouldwait to be vaccinated until they have recovered from their illnessand have met the criteria for discontinuing isolation. In the event an employee works overtime without obtaining the prior approval of their supervisor, the overtime hours must be paid, but the failure of the employee to follow this provision can be addressed through corrective action. It is essential for everyone, including those who have been vaccinated, to continue using all the tools available to help stop the spread of infection, including covering mouth and nose with a mask, washing hands often, staying at least 6 feet away from others, testing when indicated, and following all guidance from state and county health officials. Establishing a Dress Code for Healthcare Professionals. 2022 Stanford Health Care. What do I do? The Compliance Integrity Program is a partnership among all of us to make the right business choices. 3. Yes, patients will have a nasal swab for COVID-19 molecular testing before most procedures. Stanford Health Care has 10,847 employees, of which 47 are in a leadership position. Both have shown to help your body protect against COVID-19. A non-exempt employee who works no more than six hours in the workday may also waive the right to a meal period if the supervisor approves. Stanford University, "Dress . When the university provides perquisites such as room, apartment, or meals, their value (as determined under tax laws) is added to cash compensation(and the employees regular rate of pay if required by law)to establish total base pay for computation of insured benefits.